Immersion payment and refund terms

Program fee and what it covers

The standard total fee is USD $2,499. You may pay it in full or pay a $1,249.50 deposit and then a $1,249.50 balance. The deposit counts toward the total fee; it is not an additional charge. If Akomapa has awarded you an individual scholarship, your written offer and verified Checkout show your reduced amount. New deposit and full-fee checkouts must be started by November 29, 2026 at 11:59 p.m. Eastern Time; contact Akomapa for any later offer. The balance is due November 30, 2026 at 11:59 p.m. Eastern Time. You return to the verified payment page to pay it yourself. Akomapa will not automatically charge the same card later.

The fee includes accommodation, meals, local transport, and program activities. Akomapa will communicate the pilot itinerary and practical details directly to selected participants. Entry fees and materials are included only where your written offer says they are. Akomapa is helping participants with the visa process, but there is no fixed visa-application deadline for this pilot. Your written offer will identify any other costs that you must pay separately.

Invitation and place in the cohort

Only selected applicants may use this payment flow. Verifying your email or paying does not by itself guarantee a place. Akomapa will confirm your place in writing. If Akomapa accepts your payment but cannot offer you a place, it will refund everything you paid toward the program.

Balance deadline

Akomapa will send a balance reminder at least seven calendar days before November 30, 2026 at 11:59 p.m. Eastern Time. If you miss that deadline, Akomapa will contact you in writing and allow a three-day grace period, ending December 3, 2026 at 11:59 p.m. Eastern Time, to pay or obtain a written exception. If the balance remains unpaid after that notice and grace period, Akomapa will treat it as your cancellation and retain the nonrefundable $1,249.50 deposit. It may close the payment offer or release your place and will notify you in writing. If Akomapa cannot offer you a place, its full-refund rule below applies. Contact info@akomapa.org before the deadline if you need help.

If you cancel

The first $1,249.50 deposit portion is nonrefundable if you cancel. If Akomapa receives your written cancellation request by November 29, 2026 at 11:59 p.m. Eastern Time, it will refund any program fee you paid above that portion, up to $1,249.50. For example, a person who paid $2,499 in full may receive $1,249.50 back; a scholarship recipient who paid $2,000 in full may receive $750.50 back; a person who paid only the deposit receives no refund under this rule. From November 30, 2026 onward, there is no standard refund for voluntary cancellation.

If you cannot attend because of serious illness, death of an immediate family member, or visa denial before the program begins, Akomapa will consider reasonable private documentation and refund any amount paid above the $1,249.50 deposit portion even after the standard cutoff. No fixed visa-application deadline applies to this pilot. Your rights under applicable law still apply.

If Akomapa changes or cancels the program

If Akomapa cancels the program before it begins or cannot offer you a place, it will refund all program payments you made, including the deposit. If it postpones the program or materially changes its dates, locations, or core activities before it begins, you may choose a full refund or a transfer to a replacement program, if one is offered. Akomapa will describe the change in writing. If Akomapa ends the program after it begins, it will refund the portion of the program fee attributable to scheduled program days it does not deliver, subject to any greater rights under applicable law.

Refund requests and receipts

Request a cancellation or refund from info@akomapa.org or the Contact Us form, using your registered email. Eligibility is based on when Akomapa receives your request. Akomapa will acknowledge it within two business days and initiate an approved refund within ten business days after receiving the request and any needed supporting information. Akomapa refunds accidental duplicate or excess program payments in full. Refunds ordinarily return to the original payment method; your bank or card issuer determines when the credit appears.

Stripe will provide a payment receipt for a successful live payment. This is a program payment, not a charitable donation, so the receipt is not a donation tax acknowledgment. Please never send card numbers or security codes by email or through the Contact Us form.